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New Faculty and Instructor Orientation

Welcome to the UT Engineering Science Department!

This page is specific to the Engineering Science Department and provides information that we think you will find helpful. Information about the Institute, benefits, and helpful websites will be provided separately.

Department Headquarters (HQ)

Located in Second Floor, Room 215 (Main Building, Enghlab st.), Department Headquarters is the administrative center of the Department. HQ is the place to get help navigating UT financial and administrative policies and procedures. Staff members in HQ can help with purchasing, supplies, facilities problems and office space.

EngSci Academic Services (ESAS)

EngSci Academic Serviceshandles organizational matters for graduate and undergraduate classes. They can answer questions regarding UT and departmental policies concerning education and students.

The Department is responsible for teaching a number of large service subjects. ESAS provides support for these subjects by organizing the recitation assignments, collection and grading of homework, exam proctoring, recording homework and examination grades.

ESAS also maintains online copies of syllabi, lecture notes, exams, and handouts from prior years and can tell you which faculty are in charge of teaching assignments for various subjects.

Computer Assistance

The department has its own wireless computer network and staff. We provide and support Linux desktop computers for all faculty and instructors. Other types of computers (laptops, Windows PCs, Macs) are tolerated on our wireless network but are not supported, though that we will help you connect to the network. Please visit the computer help section of this website for information on our printers, scanners, login servers, software, ways to get more help, etc.

Administrative Assistance

Every faculty member is assigned an assistant who can help with typing, photocopying, keeping track of editorial correspondence, making travel arrangements, arranging for visitors, among other things. Assignments are made by our HR coordinator.


Faculty generally teaches a mixture of undergraduate and graduate subjects, and occasional recitations. Instructors mostly teach recitations in their first year here, and a mix of recitations and undergraduate subjects thereafter. In teaching load calculations, a recitation counts as 1.5 hours, a regular subject as 3 hours, and leading a large lecture subject counts as 4.5 hours. Teaching assignments and other useful information is posted on the internal portion of this website. You may refer students to ESAS for general help, undergraduate research opportunities, registering for the National competition, etc.


Items occasionally "disappear" from offices, especially laptops, wallets, and other small items. Office doors should be locked when you leave (even for a minute) and valuables left overnight should be kept within a locked compartment like a desk drawer. Stop by HQ for the door key or if you have any questions about security.

Social Events

The Department hosts afternoon tea and cookies for all Department members every weekday at 3:30 during the semester in Second Floor, Room 215.

Funding Opportunities

Faculty and instructors who wish to apply for Grant should review the Grant opportunities listing and then make an appointment to see the Grant administrator. He or she can discuss Grant options, help you create a Proposal, and assist you with moving the proposal through the UT approval process. It is best to see them early in the process; preferably as soon as you consider applying. Completed proposals must be turned in for processing 2 weeks before the deadline.

The EngSci Department allows instructors to apply for Grants as principal investigators. Postdoctoral associates who wish to apply should be listed as co-investigator or key personnel on an UT faculty member's grant.

Funds for Traveling

The College of Engineering provides all new, unfunded instructors with $1,000 or sometimes more in the first year for travel expenses. Instructors who apply for funding but who fail to get a grant will be given $1,000 for travel expenses in the subsequent year. New faculty should use their discretionary funds for travel. Students may be eligible for travel funds to attend conferences to deliver talks. The student travel policy can be found in the internal portion of this website.

Funds for Seminars

The Department provides selected seminars with an annual budget to subsidize speaker travel and after-talk dinners. Please confirm the budgetary guidelines with seminar organizers before inviting speakers to dinner.

Department Administration and Faculty Committees

Please visit the people section of this website for more information on departmental administration and our faculty committees.